Omily Pro VOF attaches a great value to the protection of your personal data (and that your privacy is respected).

In this privacy statement we want to provide clear and transparent information about what information we collect and how we handle personal data. Omily Pro VOF complies with all applicable laws and regulations, including the General Data Protection Regulation (GDPR).

As an organization, we are responsible for the processing of your personal data. If you have questions about this or if you wish to contact us after reading our privacy statement, you can use the contact information at the bottom of this privacy statement.

Why are the data processed?

Your personal data will be processed by the organization with the following purposes and processing grounds:

• General purposes

• Goal:	Customer management Customer administration, order management, deliveries, invoicing of tangible and intangible services. Monitoring solvency. Personalized marketing and advertising. The registration of the clientele of a business and the profiling thereof based on purchases.
  Processing Reason:	Necessary for the performance of a contract Legitimate interest of the controller or a third party

What kind of data are processed?

In order to achieve the above goals, we can collect and process the following personal data.

• Identification data

• Data Category:	Personal identification data name, title, address (private, work), previous addresses, telephone number (private, work), identification data assigned by the responsible person
  Period:	No longer than useful for the purposes
  Remarks:	We process the names and business contact details (including company details), telephone, e-mail and address details and line management details of your employees who have contact with us.

• Financial details

• Data Category:	Financial transactions Amounts that the person who has been included in the file must pay and have paid, granted credit, guarantee, payment methods, overview of payments, deposits and other guarantees.
  Period:	No longer than useful for the purposes
  Remarks:	Follow up the accounting

We use the collected data only for the goals for which we obtained the data from you.

Who receives the data?

We will not pass on the information you provide to third parties, unless this is necessary for the execution of the goals. For example, we use third party specialized parties where we outsource the following tasks:

• Orders and invoicing are processed by our accounting firm.

We have made a processor agreement that includes the necessary agreements to ensure the security and confidentiality of your personal data.

To make payments, Mollie's payment software is used. Please review their Privacy Statement in connection with the data they keep.

Storage periods

Omily Pro does not store personal data longer than necessary for the purpose for which it was provided, or legally required. The personal data will be stored during the entire duration that your are a customer, or longer if either a statutory or a decree stipulates this (legal storage periods of documents, for example - accounting documents is 7 years), or the legal limitation period of any legal claim with regard to or by the organization justifies this.

How is the data protected?

We have taken appropriate technical and organizational measures to protect your personal data and ensure their confidentiality. For example, we have taken the following measures:

• All persons who are able to take note of your data on behalf of the organization are obliged to keep it secret.
• We use a username and password policy on all our systems.
• We make back-ups of the personal data in order to be able to recover these in case of physical or technical incidents.
• We anonymize personal data if there is reason to do so.
• We regularly test and evaluate our measures.
• Our employees have been informed about the importance of the protection of personal data.

Your rights regarding your data

You have the right to inspect and copy the personal data relating to you. You are entitled to correction and addition if your information is incorrect or incomplete. You also have the right to delete your data, but this is only possible for as long as they are no longer relevant for the purpose for which they are kept, and do not contradict legal obligations.

Complaints

If you have a complaint about the processing of your personal data or about the exercise of your rights, we ask you to contact us directly. You always have the right to file a complaint with the Data Protection Authority, which is the supervisory authority in the field of compliance with the basic principles of the protection of your privacy.

Change of privacy statement

The organization can change its privacy statement. Each change has a version date. You can always obtain the latest version from the administration of the facility. Older versions of our privacy statement will be stored in our archive. Send us an e-mail if you want to consult it.

Contact details

Omily Pro VOF
Moerplas 121
2870 Ruisbroek, Puurs
Belgium

Support: support@tools4gdpr.com
Sales: sales@tools4gdpr.com